Administrative Assistant - Office

Job details - Administrative Assistant

Employer details - SS Stonebridge Del Fitness Corp O/a Motion Fitness

• Location 40 Riverside Way, Okotoks, ABT1S 1M3
• Work location On site
• Salary 26.50 hourly / 40 hours per week
• Terms of employment Term or contract Full time
• Early morning, Evening, Morning, Day, Weekend
• Starts as soon as possible
• vacancies 1 vacancy

Languages - English

Education - Secondary (high) school graduation certificate

• or equivalent experience

Experience - 7 months to less than 1 year

On site - Work must be completed at the physical location. There is no option to work remotely.

Work setting - Relocation costs covered by employer, Willing to relocate

Responsibilities - Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Assist with staff consultation and grievance procedures
• Direct staff, Motivate staff, Open and distribute mail and other materials, Plan and control budget and expenditures
• Plan and organize daily operations, Supervise other workers
• Train other workers, Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments, Manage contracts
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries, Compile data, statistics and other information, Respond to employee questions and complaints, Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Type and proofread correspondence, forms and other documents, Perform data entry
• Provide customer service
• Maintain and manage digital database, Perform basic bookkeeping tasks, Consult with clients after sale to provide ongoing support, Supervise office and volunteer staff, Plan, organize, direct, control and evaluate daily operations

Supervision - 1 to 2 people

Credentials - Certificates, licences, memberships, and courses 

• First Aid Certificate

Experience and specialization

Computer and technology knowledge

• Google Docs, MS Excel, MS Outlook, MS PowerPoint
• MS Windows, MS Word, Electronic mail

Area of specialization

• Reports and records, Invoices

Transportation/travel information

• Public transportation is available

Work conditions and physical capabilities

• Ability to work independently, Fast-paced environment, Work under pressure, Tight deadlines, Attention to detail, Repetitive tasks, Large caseload, Large workload, Work with minimal supervision

Personal suitability

• Ability to multitask, Excellent oral communication, Excellent written communication, Flexibility, Judgement, Organized, Team player, Accurate, Client focus, Reliability, Time management, Adaptability, Quick learner

Benefits - Free parking available

Who can apply for this job?

You can apply if you are:

• a Canadian citizen
• a permanent resident of Canada
• a temporary resident of Canada with a valid work permit

Do not apply if you are not authorized to work in Canada. The employer will not respond to your application.

Email - hussain@motionfitness.ca

By phone - 403-938-2233 Between 10:00 AM and 12:00 PM

In person - 40 Riverside Way Okotoks, ABT1S 1M3Between 12:00 PM and 04:00 PM

What you must include in your application:

• Answers to the following screening questions:
• Are you authorized to work in Canada?
• Are you available for shift or on-call work?
• Are you available to start on the date listed in the job posting?
• Are you willing to relocate for this position?
• Do you have experience working in this field?