The Accounts Payable Coordinator is responsible for but not limited to:
Calculate, prepare and issue documents related to accounts, invoices, account statements
Create project accounts in the accounting system
Use NIACON's best practices to work with Project Managers to manage approvals and trade payments
Maintain and track all project related records, including contracts and change orders
Code, total, batch, enter, verify, and reconcile transactions such as accounts payable, payroll, PO's, cheques, invoices, and cheque requisitions
Prepare cheques
Post journal entries, reconcile accounts, maintain general ledgers
Close out project accounts upon completion
Assist in the preparation of year end audit files and analysis
Set up and maintain manual and computerized filing systems
Monitors compliance to contract requirements ensuring all conditions are satisfied before approval of the final invoice
Review SAGE records for proper accruals, compare them to invoices, and process for payment as appropriate
Investigate invoicing discrepancies
File processed invoices for further retention activities (scanning/archiving)
Respond to vendor payment inquiries concerning payment
Maintain vendor databases
Process employee expense reimbursements
Monitor and reconcile assigned vendor statements
Assist in preparation of the weekly payment proposal
Managing the general NP Mailbox
Entering and Updating receipts in the purchase order (PO) system
Resolving typical accounts payable issues including receiving errors
Coordinating issue resolution with both vendors and internal team members
Keying payments and journal entries into the ERP system
Calculating and verifying accuracy of vendor transactions
Responsible for proper allocation of charges
Performing other duties as required
Credit cards reconciliation
Utility bill payments
Requirements:
Min 1 year of experience working for a General Contractor
Min3 years of AP related experience
Min 1 year experience working with Sage 100, Procore and Excel
Team focused and highly detail oriented
Ability to multi-task and willing to learn new skills
Strong communication skills verbal and written
College Diploma or University Degree in Accounting field of study
Compensation: $55,000 to $60,000 per year
Vacation: 2 weeks per year
Benefits:
2 paid sick days per year
1 paid personal day per quarter
RRSP Matching
Health and Dental Benefits
Health and Wellness Program ($400 per year)
Work-from-home 1 day per week
Profit Sharing