Office administrative assistant

 

Responsibilities

Tasks

• Arrange and co-ordinate seminars, conferences, etc.

• Record and prepare minutes of meetings, seminars and conferences

• Determine and establish office procedures and routines

• Schedule and confirm appointments

• Answer telephone and relay telephone calls and messages

• Answer electronic enquiries

• Compile data, statistics and other information

• Order office supplies and maintain inventory

• Greet people and direct them to contacts or service areas

• Set up and maintain manual and computerized information filing systems

Experience and specialization

Computer and technology knowledge

• MS Windows

• MS Word

Area of specialization

• Correspondence

• Financial statements

• Invoices

Additional information

Work conditions and physical capabilities

• Tight deadlines

• Attention to detail

Personal suitability

• Ability to multitask

• Organized

• Team player

• Reliability