ADMINISTRATIVE ASSISTANT
Progrus Constructors is a general contracting firm delivering construction solutions across Western Canada. We combine long-time industry experience with energy, motivation, and a desire to make progress together. Our team is united and driven by a strong commitment to putting people first, living our core values, and delivering value to our clients.
The Administrative Assistant supports the Accounting and Operations teams with day-to-day administrative functions to ensure efficient and organized office and project operations. This is an entry-level role that includes data entry, document management, office coordination, and general administrative support. We are primarily looking for someone with a positive attitude, strong accountability, and a willingness to learn.
Start Date: April 2026
Hours: 8:30 AM – 5:00 PM (Monday to Friday)
Position Type: Full-Time or Part-Time Co-op Option Available
Key Accountabilities:
- Provide general administrative support to the Accounting and Project management teams.
- Maintain organized project records through document management, filing, and data entry within internal systems.
- Assist with the preparation and distribution of project documentation and reports.
- Manage incoming calls, emails, and general correspondence with vendors, clients, and internal team members.
- Support accounting functions including invoice tracking, preparing remittance notices, reconciling statements, and maintaining account records.
- Maintain vendor and customer files and assist with onboarding new profiles and documentation.
- Support project operations by maintaining records related to equipment maintenance, deliveries, and project documentation.
- Assist with subcontractor documentation including insurance certificates and compliance records.
- Coordinate recurring administrative tasks such as tenant invoicing and internal reporting processes.
- Assist with payroll and accounts payable processing as required.
- Help maintain office organization and coordinate general office needs such as ordering supplies.
- Perform other administrative duties and provide general team support as needed.
Qualifications:
- Post-secondary education in Business, Office Administration, or a related field is considered an asset.
- Eligible for a Co-op placement (if applying as a student).
- Experience with Microsoft Office (Word, Excel, Outlook) is preferred.
- Strong attention to detail and organizational skills.
- Ability to manage multiple tasks and maintain accurate records.
- Strong written and verbal communication skills are preferred.
- Patient and able to remain calm in stressful situations.
- Understand the importance of completing tasks accurately and on time.
- A valid driver’s license and previous accounting or construction industry experience are considered assets.
**An equivalent combination of education, skills, and attitude may be considered.
Skills and Abilities:
- Positive attitude with strong alignment to team culture and core values.
- Highly organized with strong time-management skills.
- Comfortable working with Microsoft Office (Word, Excel, Outlook).
- Ability to prioritize tasks and manage multiple responsibilities.
- Strong communication and interpersonal skills.
- Ability to maintain confidentiality and handle sensitive information.
- Reliable self-starter who takes initiative and demonstrates accountability.
- Ability to work both independently and collaboratively within a team.
- Willingness to learn and grow within a fast-paced construction environment.
Ready to Apply?
Send your resume + cover letter to: resumes@progrus.ca
With subject line: “Administrative Assistant”
Applications will be reviewed as received. Early applicants will be prioritized.
Please visit us to learn more about who we are and what we like to do. www.progrus.ca
