2595959 Alberta Ltd operating as Little Caterpillars Academy is a licensed early childhood education and childcare centre located in St. Albert, Alberta. The Academy provides high-quality childcare and early learning programs for infants, toddlers, preschoolers, kindergarten-aged children, and out-of-school care students. The centre follows a play-based and structured learning approach designed to support children’s cognitive, social, emotional, and physical development. Little Caterpillars Academy operates in a safe, nurturing, and inclusive environment and is committed to delivering developmentally appropriate programming aligned with Alberta childcare standards. The business address is 910 – 1115 Street St Albert Trail AB T8N 7X6
As part of our expansion plan, we are currently hiring anOperations Manager to oversee and coordinate the Academy’s administrative operations, ensure regulatory compliance, and support the efficient day-to-day functioning of the childcare centre as the business continues to grow.
Duties and responsibilities
- Oversee the day-to-day administrative operations of the childcare centre to ensure efficient coordination of office functions, internal processes, and support services across the organization.
- Provide leadership and guidance to administrative staff responsible for scheduling, documentation, enrolment records, payroll coordination, procurement, and human resources support.
- Establish, implement, and monitor internal policies and procedures to ensure compliance with Alberta childcare licensing requirements, workplace regulations, privacy standards, and organizational governance practices.
- Manage financial planning related to administrative operations, including monitoring expenditures, approving purchases, managing vendor contracts, and ensuring cost-effective use of resources and supplies.
- Review operational performance and prepare internal summaries, compliance documentation, and management reports to support strategic planning and informed decision-making by senior management.
- Coordinate recruitment activities for administrative and support staff, conduct interviews, participate in hiring decisions, and oversee onboarding and ongoing training to maintain service quality and regulatory compliance.
- Liaise with external service providers, regulatory bodies, and vendors to ensure uninterrupted administrative support and adherence to contractual and legal obligations.
- Support the Director in improving operational efficiency by identifying workflow improvements and implementing administrative systems tailored to a licensed childcare and early learning environment.
Employment requirements
- A bachelor's degree is required.
- At least three years of experience in administrative management, office operations, or business operations, preferably within childcare or education or a service environment.
- Demonstrated experience supervising administrative or support staff, including recruitment, onboarding, training, and performance oversight.
- Experience in budget administration, expense tracking, vendor management, and procurement of office equipment and operational supplies.
- Strong organizational and analytical skills, with the ability to prepare operational reports, compliance documentation, and management summaries.
- Excellent communication and interpersonal skills to effectively coordinate with staff, management, parents, vendors, and regulatory authorities.
- Proficiency in office management systems and standard business software, including scheduling, record-keeping, and financial tracking tools.
- Ability to work independently, manage multiple priorities, and support the operational needs of a growing early childhood education centre.
- Language: English
Salary
$85,000 per year
Terms of employment
Full-time and Permanent
Hours of work
30 hours per week
Benefits
Extended medical insurance
Employment location
910 – 1115 Street St Albert Trail AB T8N 7X6
How to apply
Please email your resume by applying online with the position/job title in the subject.
We would like to thank all applicants for their interest in Little Caterpillars Academy, however only those selected for an interview will be contacted.
